Stockade Works Is now hiring
PROGRAM & ADMINISTRATIVE MANAGER
Stockade Works is seeking a dynamic, collaborative professional with a passion for film and television and workforce and economic development in the Hudson Valley. This is a full-time position reporting to the Executive Director. The Program & Administrative Manager will play a critical role in managing the day-to-day effectiveness of Stockade Works, overseeing our program operations and general administration of the organization including finance, systems management, best practices, production, workshops, and training programs.
The successful candidate will be responsible for the following and any other tasks that reasonably follow from these categories*:
Program Operations (approx. 50% of role)
Oversee the operations of Stockade Works training programs including Crew Boot Camps, Workshops, Apprenticeship Program, and mentorship activities.
Manage staff and consultant candidate and application communications, including responding to inquiries, scheduling interviews, and admissions and enrollment activities.
Support Stockade Works in trainee recruitment with a goal of access and inclusion.
Plan and serve as on-site coordinator of program events such as orientation, graduation and special events; manage space rentals for all classes and activities.
Serve as the main liaison for Stockade Works instructors and mentors (independent contractors).
Maintain course curriculum and materials, ensuring trainees and instructors have necessary access at all times.
Support trainees as-needed to ensure access to all program materials and opportunities.
Manage attendance and program evaluation records, and coordinate use of data analysis for learning and improvement.
Assist in the development of marketing and other program materials and collateral as necessary.
Finance, HR, and Compliance (approx. 15% of role)
Coordinate day-to-day finance operations, liaising with our outsourced accounting firm; this includes processing deposits, payables, reimbursements, and invoicing.
Work closely with Executive Director and staff to create and track budgets for programs and general operations.
Maintain impeccable files following Stockade Works procedures.
Support annual audit through data gathering.
Maintain filings to ensure compliance with federal and state requirements.
Support HR activities, payroll processing and file maintenance.
Administrative and Infrastructure (approx. 35% of role)
Serve as first point of contact at Stockade Works, via managing email accounts, phone messages, social media inquiries and any other communication.
Manage office and relationships with vendors.
Schedule and provide support for board and committee meetings.
Provide administrative support to Executive Director, Director of External Affairs, and other staff as appropriate, including scheduling, travel arrangements, etc.
Maintain, administer and train others on effective use of platforms and systems.
Assist with website maintenance and updates as needed.
Contribute to the development and integration of new processes as appropriate. Across all areas of work, contribute to annual operations calendars and manuals.
Be flexible with hours for occasional evening and weekend events and meetings.
*Please note: percentages in each category are approximations and subject to change based on current priorities.
The successful candidate will demonstrate:
Strong commitment to Stockade Works mission and values.
High levels of professional effectiveness, collaboration, integrity, optimism, and energy.
Working knowledge of training development and program delivery. Some knowledge of the film & television industry preferred but transferable skills will be considered.
Outstanding organizational skills.
Working knowledge of Word, Excel, Google Suite.
Comfort with cloud technology and platforms including Mail Chimp, Quickbooks, and project management platforms.
Excellent verbal and written communication skills and a keen attention to detail.
Experience with event planning, administration and office management, and/or recruiting.
Relationship development and management skills; orientation to network-building.
Flexible and adaptive work style with the ability to thrive in a growing, entrepreneurial, mission-driven environment.
Valid driver’s license and regular access to a vehicle; willingness to travel to sites for program activities.
4 years of related work experience.
FULL TIME WITH BENEFITS
DEADLINE: OPEN UNTIL FILLED
Please send resume and cover letter, including salary requirements, to email@example.com
Materials may be addressed to Beth Davenport, Co-Founder, Executive Director. Please include “Application for Program & Administrative Manager” in subject line.
COMPENSATION: Salary Commensurate with Experience.
Stockade Works is an Equal Opportunity Employer. We encourage candidates of all backgrounds to apply for this position.